DPM module

Third Party Management

Data Privacy Manager - App dashboard

Centrally manage third parties and guide your partners through vendor management process workflow

Challenge

Running a business today is unimaginable without third-party vendors. These partners provide professional services and products, which help you bring additional value to your customers. In this relationship, personal data exchange is almost inevitable.

In terms of the GDPR, sharing customer personal data is a risk which needs to be properly mitigated. The challenge is making sure the processing of personal data by a data processor is done responsibly and with the respect of data subjects’ rights.

Data controllers hold the majority of responsibility in this relationship because they define the purpose of the processing activity and have control over the data.

GDPR also states that the controller will only collaborate with processors that provide sufficient guarantees for the implementation of appropriate technical and organizational measures. 

The data controller is responsible for choosing GDPR compliant data processor or risks penalties. So, how to remain in control over data processing activities and make sure your data processor is a trustworthy partner?

Solution

The goal is to have a controlled process of personal data sharing, enabled by legal and technical measures ensuring that the third-party vendor is acting in a GDPR compliant way.

Data Privacy Manager helps companies to better understand the data disclosure basis for each of the data processors. It includes understanding and defining applicable safeguards to prevent abuse or unlawful access or transfer of data.

Third-party vendor management is impossible without risk assessment and Data Protection Agreements management. Management of the Agreements is possible with smart notifications informing you about all the important events like Agreement expiration.

Engaging in a business relationship with a third-party vendor is not a single event. It is an active and lasting process in which Data Privacy Manager helps you with keeping records and statuses of onboarding or offboarding process.

Included functionalities:

  • Keep track of partners and vendors, 1
  • Centrally manage information about third parties, 2
  • Attach contracts with third parties, 3
  • Assign risks to third-parties, 4
Benefits

Legal framework

Enables DPO to define data disclosure basis and applicable safeguards for each data processor in one single place.

Data processing agreement management

Smart notifications inform you about all the important events regarding Data Processing Agreements

Process workflow management

Managing Data Processors in a process workflow having correct information about their current involvement statuses.

Data Privacy Manager is available in flexible pricing options for your growing business needs

Personal data lifecycle

Collection

Interaction with data subjects

  • Contract
  • Consent

Lawfull Processing

Everyday business

  • Data monetization
  • Services delivery
  • Marketing

Archiving

Lawful basis expiration

  • Contract Expiration
  • RTBF
  • Opt-out

Destruction

Data destruction

  • Anonymization
  • Deletion

Business Process
(Original Purposes)

Data Retention
(Purpose change)

No Purpose

Personal data lifecycle

Business Process
(Original Purposes)

Interaction with data subjects

  • Contract
  • Consent

Everyday business

  • Data monetization
  • Services delivery
  • Marketing

Data Retention
(Purpose change)

Lawful basis expiration

  • Contract Expiration
  • RTBF
  • Opt-out

No Purpose

Data destruction

  • Anonymization
  • Deletion

Learn how this solution helps your industry

While Organizations have been busy collecting consents and putting together compliant Records of processing activities, the data removal remained overlooked, or maybe postponed? Most of the Organizations have by now documented data retention policies and have a good idea about how long they can keep the data. Data retention starts when one of the following scenarios happen: The initial purpose for data collection and processing has expired. Usually, a product or services contract with an individual has expired, an insurance policy has expired or individual stopped using a product or a service…

Download the papers

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Try Data Privacy Manager and experience how you can simplify managing records of processing activities, third-parties, or data subject requests!

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