DPM module

Data Inventory

Data Privacy Manager - App dashboard

Discover personal data across multiple systems in the cloud or on-premise

Challenge
Data inventory

In order to manage personal data, companies first need to know where the data is stored. As business needs are growing, the number and complexity of IT systems are also growing. Before GDPR, there were no major concerns about personal data in those systems. However, things changed in many ways.

It is not uncommon for companies to have a low level of awareness about where they store personal data. This situation makes them incapable to fully address all the requirements defined by GDPR.

Think about the situation where a company receives a request for the right-to-be-forgotten from a specific data subject. How can a DPO fulfill this request if there is no information about where exactly is the personal data stored?

Understanding where the data is stored within the company is a prerequisite to compliant data privacy strategy!

Solution

The Data Inventory module connects to all relational databases of the company, making search inquirieseliminating false positives and identifying all personal information across multiple systems.

This allows you to utilize the power of machine learning to precisely identify all personal data and to help you understand how data flows through your company.

Some of the companies tried to do a manual Data inventory, which resulted in exhausting a lot of resources and time with a questionable result. With manual data discovery, you can not be confident in results, and if a new system is added, you need to perform the whole task once again.

The Data Privacy Manager delivers an automatic Data Inventory process saving you time and enabling companies to have a clear and correct starting point for the GDPR compliance project.

Included functionalities:

  • Central management of system meta-data, 1
  • Discovery tool for SQL databases, 2
  • Manage data types (entities), 3
Benefits

Create a data inventory

Highly precise identification of personal data across multiple company systems on-premise or in cloud

Eliminate false positives

Prevent mistakes and errors in data report and finally have an accurate insight into the personal data

Time-saving

Data Inventory module connects to the relational database and automatically delivers data discover result, so you can utilize your resources on other projects

Data Privacy Manager is available in flexible pricing options for your growing business needs

Personal data lifecycle

Collection

Interaction with data subjects

  • Contract
  • Consent

Lawfull Processing

Everyday business

  • Data monetization
  • Services delivery
  • Marketing

Archiving

Lawful basis expiration

  • Contract Expiration
  • RTBF
  • Opt-out

Destruction

Data destruction

  • Anonymization
  • Deletion

Business Process
(Original Purposes)

Data Retention
(Purpose change)

No Purpose

Personal data lifecycle

Business Process
(Original Purposes)

Interaction with data subjects

  • Contract
  • Consent

Everyday business

  • Data monetization
  • Services delivery
  • Marketing

Data Retention
(Purpose change)

Lawful basis expiration

  • Contract Expiration
  • RTBF
  • Opt-out

No Purpose

Data destruction

  • Anonymization
  • Deletion

Learn how this solution helps your industry

While Organizations have been busy collecting consents and putting together compliant Records of processing activities, the data removal remained overlooked, or maybe postponed? Most of the Organizations have by now documented data retention policies and have a good idea about how long they can keep the data. Data retention starts when one of the following scenarios happen: The initial purpose for data collection and processing has expired. Usually, a product or services contract with an individual has expired, an insurance policy has expired or individual stopped using a product or a service…

Download the papers

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Try Data Privacy Manager and experience how you can simplify managing records of processing activities, third-parties, or data subject requests!

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