AI-based solution designed to automate personal data discovery and classification
Discover personal data across multiple systems in the cloud or on-premise
Harbor cooperation between DPO, Legal Services, IT and Marketing
Turn data subjects request into an automated workflow with a clear insight into data every step of the way
Guide your partners trough vendor management process workflow
Identifying the risk from the point of view of Data Subject
Quickly respond, mitigate damage and maintain compliance
Consolidate your data and prioritize your relationship with customers
Privacy portal allows customers to communicate their requests and preferences at any time
Introducing end-to end automation of personal data removal
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General Data Protection Regulation
Here you can find the official content of the Regulation (EU) 2016/679 (General Data Protection Regulation) in the current version. All Articles of the GDPR are linked with suitable recitals.
Latest papers
Data Discovery Brochure
14/12/2022
Digital Acceleration of Privacy Program
14/12/2022
Data Discovery
27/01/2022
Data Subject Request
Turn data subjects request into an automated workflow with a clear insight into data every step of the way!
Challenge
Challenge
Data Subject Requests is one of the most challenging areas to cover under the GDPR. Companies mostly struggle with data portability and right-to-be-forgotten. However, all data subject rights require different workflows to register, process, fulfill, and document data subject requests. All while keeping track of response time and assuming you can locate the data in the company’s system.
Any violation of those rights provokes the highest penalties under the GDPR, while the risk of a bad reputation can affect companies’ opportunity to build solid and trustworthy customer relationships.
The company is also obligated to communicate any rectification or erasure of personal data or restriction of the processing. Notification must be sent to the data subject without delay and within one month of the receipt of the request. That is a challenge!
Solution
Data Subject Request is a module for the orchestration and management of data subjects’ rights. It automates the entire process so that the IT systems where the data is stored can execute user requests timely and accurately.
The process becomes an automated workflow giving you clear insight every step of the way, from the registration of a user request, through the process of the request approval and data processing, to the notification of the user about the outcome of the request.
Most importantly, the Data Privacy Manager represents one central place for the supervision of requests and provides DPO with all the information necessary for managing data subjects’ requests within the limits of the response date.
Combined with Privacy Portal as a customer-facing channel, it gives the company flawless insight into the communication preferences of data subjects, their preferred language of communication, and the purpose of data processing, while data subjects can opt-out as easily as they opted-in.
Included functionalities
• Track data subject requests
• Delegate tasks to system owners
• Integrate with a central e-mail account
Benefits
Automation
Automate the entire process with Data Privacy Manager, so that the IT systems, on which the data is stored, can execute user requests timely and accurately.
A central place for requests
Get a clear insight every step of the way, from the registration of a user request, through the request approval and data processing, to the notification of the user about the outcome of the request.
Timely and accurately execute user requests
Execute data subjects requests within the GDPR time limit for responding to the request, which is no later than one calendar month.
Related Privacy Program Automation Modules
Data Processing Inventory (ROPA): A compliance pillar that provides an overview of data processing information and procedures.
Data Processing Inventory is a one-stop solution for managing all data processing activities within organization. Easy-to-use interface gives you clear overview of current status while you can assign roles that can create, update, edit and manage your data processing inventory with real-time updates on changes and responsibilities. The automation of manual record-keeping tasks saves you time and resources, while ensuring that your data protection efforts are fully compliant with regulations, such as GDPR or CCPA.
Data Processing Inventory (ROPA): A compliance pillar that provides an overview of data processing information and procedures.
Data Processing Inventory is a one-stop solution for managing all data processing activities within organization. Easy-to-use interface gives you clear overview of current status while you can assign roles that can create, update, edit and manage your data processing inventory with real-time updates on changes and responsibilities. The automation of manual record-keeping tasks saves you time and resources, while ensuring that your data protection efforts are fully compliant with regulations, such as GDPR or CCPA.
Third Party Management: Centralizes information about third parties and guides partners through vendor management processes.
Helps organizations manage their relationships with third-party service providers that process personal data. It includes features for performing due diligence, documenting agreements, and tracking third-party compliance with privacy regulations. The module helps organizations ensure that their data privacy obligations are being upheld by all parties involved in processing personal data. By using the module, organizations can mitigate the risks associated with third-party processing of personal data and demonstrate their commitment to data privacy to stakeholders.
Third Party Management: Centralizes information about third parties and guides partners through vendor management processes.
Helps organizations manage their relationships with third-party service providers that process personal data. It includes features for performing due diligence, documenting agreements, and tracking third-party compliance with privacy regulations. The module helps organizations ensure that their data privacy obligations are being upheld by all parties involved in processing personal data. By using the module, organizations can mitigate the risks associated with third-party processing of personal data and demonstrate their commitment to data privacy to stakeholders.
Risk Management: Provides a high-level overview of risks associated with each processing activity and allows for deeper understanding of risks.
Risk management module provides a centralized platform for managing privacy risks and allows you to (re)define your risk methodology, adjust the risk matrix both by impact and probability and define risk scores. By having a risk methodology in place and assigning risks to the key entities, the solution creates a Risk Register, which indicates where the organization is vulnerable.
Risk Management: Provides a high-level overview of risks associated with each processing activity and allows for deeper understanding of risks.
Risk management module provides a centralized platform for managing privacy risks and allows you to (re)define your risk methodology, adjust the risk matrix both by impact and probability and define risk scores. By having a risk methodology in place and assigning risks to the key entities, the solution creates a Risk Register, which indicates where the organization is vulnerable.
Incident Management: Quickly respond, mitigate damage and maintain compliance.
The Incident Management helps organizations quickly respond to and manage privacy incidents. With features for documenting, categorizing, and tracking incidents, as well as facilitating collaboration among relevant stakeholders, this module ensures a comprehensive approach to incident management. The module also helps organizations comply with data privacy regulations by providing evidence of incident management processes.
Incident Management: Quickly respond, mitigate damage and maintain compliance.
The Incident Management helps organizations quickly respond to and manage privacy incidents. With features for documenting, categorizing, and tracking incidents, as well as facilitating collaboration among relevant stakeholders, this module ensures a comprehensive approach to incident management. The module also helps organizations comply with data privacy regulations by providing evidence of incident management processes.
Flexible pricing options
Data Privacy Manager is available in flexible pricing options for your growing business needs.
Personal data lifecycle
Collection
Interaction with data subjects
- Contract
- Consent
Lawfull Processing
Everyday business
- Data monetization
- Services delivery
- Marketing
Archiving
Lawful basis expiration
- Contract Expiration
- RTBF
- Opt-out
Destruction
Data destruction
- Anonymization
- Deletion
Business Process
(Original Purposes)
Data Retention
(Purpose change)
No Purpose
Personal data lifecycle
Business Process
(Original Purposes)
Interaction with data subjects
- Contract
- Consent
Everyday business
- Data monetization
- Services delivery
- Marketing
Data Retention
(Purpose change)
Lawful basis expiration
- Contract Expiration
- RTBF
- Opt-out
No Purpose
Data destruction
- Anonymization
- Deletion
Learn how this solution helps your industry
While Organizations have been busy collecting consents and putting together compliant Records of processing activities, the data removal remained overlooked, or maybe postponed? Most of the Organizations have by now documented data retention policies and have a good idea about how long they can keep the data. Data retention starts when one of the following scenarios happen: The initial purpose for data collection and processing has expired. Usually, a product or services contract with an individual has expired, an insurance policy has expired or individual stopped using a product or a service…
Download the papers
Companies today operate in an environment where they need to quickly grasp the sheer volume of the …
In order to continue business practices in a compliant way, Organizations will have to automate the…
Companies today operate in an environment where they need to quickly grasp the sheer volume of the …
When given the task to map all personal data processed by your company, you could expect to encounter some dragons and monsters. These monsters might come in the form of large volumes of personal data in places you wouldn't expect them to be.
Organizations need to know where their data is stored, who has access to personal information, how long they need to keep it, how to respond to clients' requests to access their personal data, or how to share data with third parties.
Companies today operate in an environment where they need to quickly grasp the sheer volume of the data they process and the importance of data processing.
Data processing inventory is in the heart of every privacy program because it all starts with understanding and recording personal data processing within the Organization.
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Let us navigate you through the Data Privacy Manager solution and showcase functionalities that will help you overcome your compliance challenges.
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