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AI-based solution designed to automate personal data discovery and classification
Discover personal data across multiple systems in the cloud or on-premise
Harbor cooperation between DPO, Legal Services, IT and Marketing
Turn data subject request into an automated workflow with a clear insight into data every step of the way
Collaborate with stakeholders and manage DPIA and LIA in real-time with Assessment Automation
Guide your partners trough vendor management process workflow
Identifying the risk from the point of view of Data Subject
Quickly respond, mitigate damage and maintain compliance
Consolidate your data and prioritize your relationship with customers
Privacy portal allows customers to communicate their requests and preferences at any time
Introducing end-to end automation of personal data removal

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Learn the terms

General Data Protection Regulation

Here you can find the official content of the Regulation (EU) 2016/679 (General Data Protection Regulation) in the current version. All Articles of the GDPR are linked with suitable recitals.

Latest papers

Data Processing Inventory (ROPA)

Get a clear overview of all data processing activities within your organization

Data Privacy Manager - App dashboard

Challenge

Challenge

Records of processing activities (ROPA) represent one of the main compliance pillars that should give you an overview of all important information about data processing within your organization.

It should document data processing activities carried out by various departments, including Marketing, HR, Legal, and IT, as part of their daily operations. Therefore, collaborative efforts with your Data Protection Officer (DPO) are important for creating a compliant data processing inventory.

It is essential to keep records of processing activities in a manner that allows you to administer applicable laws, apply those policies directly to the relevant data sets, and define data retention policies for each data category.

Still, the record is usually kept in Excel, which does not offer a collaboration function, and a DPO cannot track changes made in the document.

These challenges prevent companies from moving forward with their compliance project. Even if there is a collaboration between departments, but there is no proper tool for managing the processes, the DPO will be left without an overview of all processing activities and unable to track changes made by other departments.

Solution

The Data Processing Inventory module (ROPA) is designed as one central place for managing all your data processing activities, where you can keep information related to your activities, assign risks and collaborate.

It facilitates cross-departmental collaboration allowing you to create clearly defined responsibilities that are achievable and consistent with the competencies of each organizational unit.

Division of responsibilities means that a DPO has a continuous insight into the legal, regulatory segment, and data segments of all business processes, advising Marketing and HR during the compliance process, while IT is resolved from an in-depth understanding of data protection law and focused on the implementation of the policies.

The Module gives insight into any changes, managing who has access to personal data, and which roles can create, edit, and (de)activate processing activities. Each processing activity has its owner that indicates who is responsible for updating information related to processing making record-keeping in Excel obsolete.

This makes a path to a decentralized data privacy management model that seals the DPO as a supervisory and advisory role, while IT, Marketing, HR, and other departments take responsibility for their part of the compliance process, forming the foundation for automating all subsequent compliance processes.

DPM Data Privacy Manager logo

Data Privacy Manager has paired up with filerskeepers to provide a privacy platform with instant access to data retention information across hundreds of countries worldwide, allowing you to resolve compliance issues around defining data retention periods.

Included functionalities

• Manage Records of Processing activities
• Visual dashboard of data processing
• Connect processing activities with systems and third parties
• Assign risks to processing activities

Benefits

Collaboration

Facilitates cooperation between DPO, Legal service, IT, and Marketing, allowing them to divide their responsibilities, making it possible for each organizational unit to create clearly defined responsibilities

Division of responsibility

DPO has access to all processing activities and their changes, while other roles can create, edit and (de)activate processing activities. Each processing activity has its owner in Data Privacy Manager

Integration with data processing systems

Data Privacy Manager takes into account different business processes of the company and IT systems where data are processed, creating and propagating the archiving schedule and the data destruction policy with the technical data location information.
Related Privacy Program Automation Modules

Data Subject Request:  Streamline the process for managing and fulfilling data subject requests.

Empower your organization to effectively manage data subject requests with our centralized Data Subject Request module. Track, prioritize, and respond to requests related to data access, correction, deletion, and portability, all while maintaining a clear record of your organization’s responses. Stay ahead of the curve by demonstrating full compliance with privacy regulations, minimizing privacy-related risks, and providing data subjects with the control they deserve. The module streamlines the process of receiving and tracking requests, ensuring that all steps are taken and responses are made within legal time frame.

Data Subject Request:  Streamline the process for managing and fulfilling data subject requests.

Empower your organization to effectively manage data subject requests with our centralized Data Subject Request module. Track, prioritize, and respond to requests related to data access, correction, deletion, and portability, all while maintaining a clear record of your organization’s responses. Stay ahead of the curve by demonstrating full compliance with privacy regulations, minimizing privacy-related risks, and providing data subjects with the control they deserve. The module streamlines the process of receiving and tracking requests, ensuring that all steps are taken and responses are made within legal time frame.

Assessment Automation:  Collaborate with stakeholders and manage DPIA and LIA in real-time with Assessment Automation

The Data Privacy Manager Assessment Automation module is designed to simplify the process of collecting information from company stakeholders and provides templates for Data Protection Impact Assessment (DPIA) and Legitimate Interest Assessment (LIA). The module automates the data collection, and validation processes related to these assessments, saving you time and resources while ensuring compliance with the latest data protection regulations. You can easily identify potential privacy risks and implement measures to address them, giving you greater control and transparency over your data processing activities. Simplify your data privacy management with our easy-to-use and efficient automation module.

Assessment Automation:  Collaborate with stakeholders and manage DPIA and LIA in real-time with Assessment Automation

The Data Privacy Manager Assessment Automation module is designed to simplify the process of collecting information from company stakeholders and provides templates for Data Protection Impact Assessment (DPIA) and Legitimate Interest Assessment (LIA). The module automates the data collection, and validation processes related to these assessments, saving you time and resources while ensuring compliance with the latest data protection regulations. You can easily identify potential privacy risks and implement measures to address them, giving you greater control and transparency over your data processing activities. Simplify your data privacy management with our easy-to-use and efficient automation module.

Third Party Management:  Centralizes information about third parties and guides partners through vendor management processes.

Helps organizations manage their relationships with third-party service providers that process personal data. It includes features for performing due diligence, documenting agreements, and tracking third-party compliance with privacy regulations. The module helps organizations ensure that their data privacy obligations are being upheld by all parties involved in processing personal data. By using the module, organizations can mitigate the risks associated with third-party processing of personal data and demonstrate their commitment to data privacy to stakeholders.

Third Party Management:  Centralizes information about third parties and guides partners through vendor management processes.

Helps organizations manage their relationships with third-party service providers that process personal data. It includes features for performing due diligence, documenting agreements, and tracking third-party compliance with privacy regulations. The module helps organizations ensure that their data privacy obligations are being upheld by all parties involved in processing personal data. By using the module, organizations can mitigate the risks associated with third-party processing of personal data and demonstrate their commitment to data privacy to stakeholders.

Risk Management:  Provides a high-level overview of risks associated with each processing activity and allows for deeper understanding of risks.

Risk management module provides a centralized platform for managing privacy risks and allows you to (re)define your risk methodology, adjust the risk matrix both by impact and probability and define risk scores. By having a risk methodology in place and assigning risks to the key entities, the solution creates a Risk Register, which indicates where the organization is vulnerable.

Risk Management:  Provides a high-level overview of risks associated with each processing activity and allows for deeper understanding of risks.

Risk management module provides a centralized platform for managing privacy risks and allows you to (re)define your risk methodology, adjust the risk matrix both by impact and probability and define risk scores. By having a risk methodology in place and assigning risks to the key entities, the solution creates a Risk Register, which indicates where the organization is vulnerable.

Incident Management:  Quickly respond, mitigate damage and maintain compliance.

The Incident Management helps organizations quickly respond to and manage privacy incidents. With features for documenting, categorizing, and tracking incidents, as well as facilitating collaboration among relevant stakeholders, this module ensures a comprehensive approach to incident management. The module also helps organizations comply with data privacy regulations by providing evidence of incident management processes.

Incident Management:  Quickly respond, mitigate damage and maintain compliance.

The Incident Management helps organizations quickly respond to and manage privacy incidents. With features for documenting, categorizing, and tracking incidents, as well as facilitating collaboration among relevant stakeholders, this module ensures a comprehensive approach to incident management. The module also helps organizations comply with data privacy regulations by providing evidence of incident management processes.

Flexible pricing options

Data Privacy Manager is available in flexible pricing options for your growing business needs.

Personal data lifecycle

Collection

Interaction with data subjects

  • Contract
  • Consent

Lawfull Processing

Everyday business

  • Data monetization
  • Services delivery
  • Marketing

Archiving

Lawful basis expiration

  • Contract Expiration
  • RTBF
  • Opt-out

Destruction

Data destruction

  • Anonymization
  • Deletion

Business Process
(Original Purposes)

Data Retention
(Purpose change)

No Purpose

Personal data lifecycle

Business Process
(Original Purposes)

Interaction with data subjects

  • Contract
  • Consent

Everyday business

  • Data monetization
  • Services delivery
  • Marketing

Data Retention
(Purpose change)

Lawful basis expiration

  • Contract Expiration
  • RTBF
  • Opt-out

No Purpose

Data destruction

  • Anonymization
  • Deletion

Learn how this solution helps your industry

While Organizations have been busy collecting consents and putting together compliant Records of processing activities, the data removal remained overlooked, or maybe postponed? Most of the Organizations have by now documented data retention policies and have a good idea about how long they can keep the data. Data retention starts when one of the following scenarios happen: The initial purpose for data collection and processing has expired. Usually, a product or services contract with an individual has expired, an insurance policy has expired or individual stopped using a product or a service…

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Request a Data Privacy Manager demo

Let us navigate you through the Data Privacy Manager solution and showcase functionalities that will help you overcome your compliance challenges.

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