AI-based solution designed to automate personal data discovery and classification
Discover personal data across multiple systems in the cloud or on-premise
Harbor cooperation between DPO, Legal Services, IT and Marketing
Turn data subjects request into an automated workflow with a clear insight into data every step of the way
Guide your partners trough vendor management process workflow
Identifying the risk from the point of view of Data Subject
Quickly respond, mitigate damage and maintain compliance
Consolidate your data and prioritize your relationship with customers
Privacy portal allows customers to communicate their requests and preferences at any time
Introducing end-to end automation of personal data removal
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Learn the terms
General Data Protection Regulation
Here you can find the official content of the Regulation (EU) 2016/679 (General Data Protection Regulation) in the current version. All Articles of the GDPR are linked with suitable recitals.
Latest papers
Data Discovery Brochure
14/12/2022
Digital Acceleration of Privacy Program
14/12/2022
Data Discovery
27/01/2022
Data Processing Inventory (ROPA)
Harbor cooperation between DPO, Legal services, IT and Marketing, divide their responsibilities, and enable your team to work together towards compliance!
Challenge
Challenge
Keeping a compliant Data Processing Inventory creates a set of challenges that often leave companies disheartened, overwhelmed and delaying the start of the project.
The main organizational challenge is the lack of cooperation between Data Protection Officer, Legal Services, IT, HR and Marketing, which is understandable given the complexity of the project and the variety of functions and departments involved.
However, without cooperation, there is no division of responsibilities between departments, which means a DPO should possess both technical expertise in order to implement compliance policies and understand data protection laws.
The reality is that the DPO is usually an IT professional or legal expert, not both. Even if there would be a DPO who embodied both expertise, it is almost impossible for one person to have continuous insight into the regulatory segment and the data segment of all the company’s business processes, and the larger the scale, the more complicated it gets.
The Inventory represents one of the main compliance pillars that should give you an overview of procedures and important information about data processing. Still, the record is usually kept in Excel, which does not offer a collaboration function, and a DPO cannot track changes made in the document.
Moreover, it is impossible to administer other applicable laws or define data retention policies for each data category because Excel does not allow you to execute those policies directly onto the appropriate data sets.
These challenges prevent companies from moving forward with their compliance project. If there is no division of responsibility between the DPO and other organizational units, the DPO will face the impossible challenge of overseeing all processes.
On the other hand, if the company has recognized the importance of a decentralized data privacy management model and there is a collaboration between departments, but there is no proper tool for managing the processes, the DPO will be left without an overview of all processing activities and unable to track changes made by other departments.
Solution
Data Privacy Manager facilitates collaboration between DPO, Legal service, IT, HR and Marketing, allowing them to create clearly defined responsibilities that are achievable and consistent with the competencies of each organizational unit.
Division of responsibilities means that a DPO has a continuous insight into the legal, regulatory segment and data segment of all business processes of the company, advising Marketing and HR during the compliance process, while IT is resolved from an in-depth understanding of data protection law and focused on the implementation of the policies.
Data Protection Officer has access to all processing activities and their changes, while other roles can create, edit, and (de)activate processing activities. Each processing activity has its owner that indicates who is responsible for updating information related to processing. These functionalities make record-keeping in Excel obsolete.
A decentralized data privacy management model seals the DPO as a supervisory and advisory role, while IT, Marketing, HR, and other departments take responsibility for their part of the compliance process.
This makes automation of the entire personal data lifecycle possible, which is the only way to be truly compliant considering the amount of data that is being processed, the number of IT systems that process data, and represents the basis for automation of all further compliance processes.
Data Privacy Manager has paired up with filerskeepers to provide a privacy platform with instant access to data retention information across hundreds of countries worldwide, allowing you to resolve compliance issues around defining data retention periods.
Included functionalities
• Manage Records of Processing activities
• Visual dashboard of data processing
• Connect processing activities with systems and third parties
• Assign risks to processing activities
Benefits
Collaboration
Facilitates cooperation between DPO, Legal service, IT, and Marketing, allowing them to divide their responsibilities, making it possible for each organizational unit to create clearly defined responsibilities
Division of responsibility
DPO has access to all processing activities and their changes, while other roles can create, edit and (de)activate processing activities. Each processing activity has its owner in Data Privacy Manager
Integration with data processing systems
Data Privacy Manager takes into account different business processes of the company and IT systems where data are processed, creating and propagating the archiving schedule and the data destruction policy with the technical data location information.
Related Privacy Program Automation Modules
Data Subject Request: Streamline the process for managing and fulfilling data subject requests.
Empower your organization to effectively manage data subject requests with our centralized Data Subject Request module. Track, prioritize, and respond to requests related to data access, correction, deletion, and portability, all while maintaining a clear record of your organization’s responses. Stay ahead of the curve by demonstrating full compliance with privacy regulations, minimizing privacy-related risks, and providing data subjects with the control they deserve. The module streamlines the process of receiving and tracking requests, ensuring that all steps are taken and responses are made within legal time frame.
Data Subject Request: Streamline the process for managing and fulfilling data subject requests.
Empower your organization to effectively manage data subject requests with our centralized Data Subject Request module. Track, prioritize, and respond to requests related to data access, correction, deletion, and portability, all while maintaining a clear record of your organization’s responses. Stay ahead of the curve by demonstrating full compliance with privacy regulations, minimizing privacy-related risks, and providing data subjects with the control they deserve. The module streamlines the process of receiving and tracking requests, ensuring that all steps are taken and responses are made within legal time frame.
Third Party Management: Centralizes information about third parties and guides partners through vendor management processes.
Helps organizations manage their relationships with third-party service providers that process personal data. It includes features for performing due diligence, documenting agreements, and tracking third-party compliance with privacy regulations. The module helps organizations ensure that their data privacy obligations are being upheld by all parties involved in processing personal data. By using the module, organizations can mitigate the risks associated with third-party processing of personal data and demonstrate their commitment to data privacy to stakeholders.
Third Party Management: Centralizes information about third parties and guides partners through vendor management processes.
Helps organizations manage their relationships with third-party service providers that process personal data. It includes features for performing due diligence, documenting agreements, and tracking third-party compliance with privacy regulations. The module helps organizations ensure that their data privacy obligations are being upheld by all parties involved in processing personal data. By using the module, organizations can mitigate the risks associated with third-party processing of personal data and demonstrate their commitment to data privacy to stakeholders.
Risk Management: Provides a high-level overview of risks associated with each processing activity and allows for deeper understanding of risks.
Risk management module provides a centralized platform for managing privacy risks and allows you to (re)define your risk methodology, adjust the risk matrix both by impact and probability and define risk scores. By having a risk methodology in place and assigning risks to the key entities, the solution creates a Risk Register, which indicates where the organization is vulnerable.
Risk Management: Provides a high-level overview of risks associated with each processing activity and allows for deeper understanding of risks.
Risk management module provides a centralized platform for managing privacy risks and allows you to (re)define your risk methodology, adjust the risk matrix both by impact and probability and define risk scores. By having a risk methodology in place and assigning risks to the key entities, the solution creates a Risk Register, which indicates where the organization is vulnerable.
Incident Management: Quickly respond, mitigate damage and maintain compliance.
The Incident Management helps organizations quickly respond to and manage privacy incidents. With features for documenting, categorizing, and tracking incidents, as well as facilitating collaboration among relevant stakeholders, this module ensures a comprehensive approach to incident management. The module also helps organizations comply with data privacy regulations by providing evidence of incident management processes.
Incident Management: Quickly respond, mitigate damage and maintain compliance.
The Incident Management helps organizations quickly respond to and manage privacy incidents. With features for documenting, categorizing, and tracking incidents, as well as facilitating collaboration among relevant stakeholders, this module ensures a comprehensive approach to incident management. The module also helps organizations comply with data privacy regulations by providing evidence of incident management processes.
Flexible pricing options
Data Privacy Manager is available in flexible pricing options for your growing business needs.
Personal data lifecycle
Collection
Interaction with data subjects
- Contract
- Consent
Lawfull Processing
Everyday business
- Data monetization
- Services delivery
- Marketing
Archiving
Lawful basis expiration
- Contract Expiration
- RTBF
- Opt-out
Destruction
Data destruction
- Anonymization
- Deletion
Business Process
(Original Purposes)
Data Retention
(Purpose change)
No Purpose
Personal data lifecycle
Business Process
(Original Purposes)
Interaction with data subjects
- Contract
- Consent
Everyday business
- Data monetization
- Services delivery
- Marketing
Data Retention
(Purpose change)
Lawful basis expiration
- Contract Expiration
- RTBF
- Opt-out
No Purpose
Data destruction
- Anonymization
- Deletion
Learn how this solution helps your industry
While Organizations have been busy collecting consents and putting together compliant Records of processing activities, the data removal remained overlooked, or maybe postponed? Most of the Organizations have by now documented data retention policies and have a good idea about how long they can keep the data. Data retention starts when one of the following scenarios happen: The initial purpose for data collection and processing has expired. Usually, a product or services contract with an individual has expired, an insurance policy has expired or individual stopped using a product or a service…
Download the papers
Companies today operate in an environment where they need to quickly grasp the sheer volume of the …
In order to continue business practices in a compliant way, Organizations will have to automate the…
Companies today operate in an environment where they need to quickly grasp the sheer volume of the …
When given the task to map all personal data processed by your company, you could expect to encounter some dragons and monsters. These monsters might come in the form of large volumes of personal data in places you wouldn't expect them to be.
Organizations need to know where their data is stored, who has access to personal information, how long they need to keep it, how to respond to clients' requests to access their personal data, or how to share data with third parties.
Companies today operate in an environment where they need to quickly grasp the sheer volume of the data they process and the importance of data processing.
Data processing inventory is in the heart of every privacy program because it all starts with understanding and recording personal data processing within the Organization.
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